How to Implement Data Loss Solutions & Safeguard your Business
There are a number of fundamental reasons why businesses fail or face insolvency, from diminished cash flow to an over-reliance on a small group of clients. In addition to these, there are also modern-day factors that have emerged as a result of continued innovation, with the age of the Internet making businesses vulnerable to data loss and corruption.
This was in evidence thanks to the publication of recent data breaches involving the Office of Personnel Management and the Internal Revenue Service, which highlighted how the modern propensity for sharing data has created a medium through which sophisticated cyber-thieves can target, corrupt or in some instances steal sensitive data.
Using Data Loss Solutions To Protect Your Venture
While technology may create issues for business owners and public sector agencies, however, it also offers solutions in abundance. In an age where vast amounts of personally identifiable data are stored digitally, for example, firms have the opportunity to invest in tailored and effective data loss solutions that prevent sensitive information from accessed, corrupted or deleted by external elements.
With this in mind, let's take a look at how contemporary data loss solutions and measures can be integrated into your specific business infrastructure.
Work In Partnership With A Reputable Web Hosting Service
Despite the issues posed by deliberate data breaches, hardware and system failure remain one of the most common triggers for data loss. In instances where there is a shortage of power, sensitive data can become accessible for a short period of time or simply be deleted if has not been adequately backed-up. To prevent this, you will need to be proactive and work independently and in partnership with a reputable web hosting firm, as this will minimise downtime and the risk of your data being exposed.
To begin with, do not fall foul of the myth that you must take up the hosting package offered by your domain provider. So long as you have a primary and a secondary DNS, you can scour the market for independent web hosting firms that offer affordable, personalised and comprehensive solutions to meet your needs. In addition to this, you can also support your provider by investing in a UPS (Uninterrupted power supply) for your business, as this enables your hardware and data to be maintained in a controlled and safe environment.
Enforce Strong Content-aware Data Policies
The next step is to ensure that your software solutions maintain a viable flow of data without compromising its integrity. This is a challenging balance to achieve, although it is crucial to the successful operation of your business venture. The key is to enforce strong content-aware and specific policies within the firm while managing data transfers based on the users, hardware and information involved. Far from arbitrarily blocking all data transfers, it simply applies predetermined filters to appraise each proposal on its individual merits.
In specific terms, these filters allow for a granular implementation according to several fixed criteria. These will include broad factors such as employee authorization and the end points involved, alongside others like file extension types, regular expressions and keywords and the underlying nature of the content. This will prevent confidential files or sensitive data from being accessed and transferred while it also eliminates human and employee error. Just be selective when handing out permissions, and ensure that the criteria are established as accurately as possible.
Have A Strong And Detailed Approach To Analytics
While your data loss prevention measures will help to safeguard sensitive information up to a point, it is important to note that no single or integrated solution is flawless. Sophisticated hackers have been able to infiltrate even the world’s largest sites, from Facebook and Twitter to private corporations. This is why it is imperative that you invest in regular and detailed analytics, as this will enable you to monitor all endpoints and any completed data transfers.
This underlines the dual functionality of data loss prevention solutions, which can be used to limit the impact of security breaches in addition to preventing them in the first instances. By employing knowledgeable IT employees that can effectively manage these solutions and determine what data has been compromised, the chances of minor breaches becoming large-scale security issues are minimised. Detailed analytics can also help to identify which channels have been breached and how this was achieved, creating a foundation on which your web hosting platform and network security can be improved.