Facebook
Name
Email
Phone
Message

Free File-Sharing Applications Have Failed the Enterprises

Free File-Sharing Applications Have Failed the Enterprises

Despite the efforts and growing concerns for security, corporations IT departments still face a growing problem with consumer-grade collaboration application their employees insist on using. CIOs face the problem each day on how to support productivity for their employees. More corporations now use mobile devices to increase their employee productivity and expand their geographic location. But, the first and foremost concern for corporations is security breaches as a result of consumer-grade file sharing by their employees.

6 Reasons Why Consumer-grade File Sharing Has Failed The Enterprise

1. IT departments have no control beyond their firewall

When mobile device users download, print, send an email attachment and forward documents beyond the confines of the enterprise firewall, then their IT department no longer has control. Consumer-grade file sharing solutions don’t include built-in, integrated rights management and don’t offer a level of control that enterprises require for their usage.

2. Security issues caused by dangerous default user settings

Employees find the appealing features of consumer-grade file sharing easy to use. However, this simple to use application often lulls users into a false sense of security when configuring the application. Consider the problem revealed in May 2014 by a basic Google AdWord campaign and how it uncovered unprotected and fully clickable URLs leading to users’ files stored on Dropbox and Box. When researching the problem it was discovered that the Users’ default security setting were set to “pubic” when they downloaded and configured their Dropbox and Box accounts.

3. Allowing employees to mix their business accounts with their pleasure accounts

Allowing your employees to have only one account that toggles between their personal files and your corporate files is a ticking time bomb. According to a Harris interactive survey where they interview more than 300 IT professional with senior-level executive titles had some disturbing answers. Of the interviewed, 88 percent said that allowing their users to have access to both their personal and business files sharing account from the same login poses major security threats to their enterprise. Also, 81 percent agreed that allowing user to have both their personal and business files share from the same file sharing product also poses a major risk to the enterprise.

4. Organizations that ignore industry compliance mandates

Organizations such as banking and financial, legal and life sciences institutes can’t allow their employees to use consumer-grade file sharing. These businesses must meet the rules of the Dodd-Frank, HIPAA, and Sarbanes Oxley for file sync and sharing solutions. One question these institutes ask before allowing any file sharing into their corporation is, “Is this solution audit ready? Are document trails and version access available?”

5. Corporations handing over customer data

After Edward Snowden, leaked how the Government cyber spies on us has left some enterprises and telecom mainstays, which include Google and Microsoft in an awkward position. Now the enterprises have to worry that some file sharing software leaves them vulnerable to Uncle Sam spying on them through American-built hardware and software. Now corporations maintain an enterprise-grade solution where they hold exclusive the customer-managed keys. This allows organizations to be in sole control of their data and their client’s information.

6. Consumer-grade file sharing tops the ‘enterprise least-wanted’ list

Enterprise IT security teams have created blacklists applications for the workplace. IT security department continues to fight the struggle between consumerization in the enterprise and their quest for data security. Before, Facebook, Twitter, and Angry Birds topped the corporation list of unsanctioned applications in the workplace. Today, however, it is SugarSync, Dropbox, Box, and other consumer-grade file-sharing tools that give IT security the most anxiety.

Recommended Posts | Mobile Management

Planning Applications for Android
1472

5 Exceptional Event Planning Applications for Android

Arranging events can be difficult and exhausting to manage. As a marketing consultant, I have do planning for small to large scale events. Everything must be orchestrated in full detail, and in order to accomplish each, I have to follow a timeline. These apps have helped me in countless ways ...
Kids and Android Gaming
2067

Kids and Android Gaming

Android gaming is an activity a lot of us like to do. This means that we like to play lots of games just to have fun, but when there are kids involved an open mind is needed. Today, kids tend to play games that are not appropriate on an android mobile device. This occurs when parents ...
Keep Your Android Device Updated and Protected
1852

How to Keep Your Android Device Updated and Protected

Most of us use mobile devices to browse the internet or to do daily tasks throughout our daily lives. In this case, it is important to watch out for people who may be watching you key in information without you even knowing it. This is why you should keep your mobile devices updated and protected ...
Handwriting Recognition Technology
1638

Benefits Of Handwriting Recognition Technology

Handwriting has been the primary means of organizing information and communicating. Digital age advanced handwritten documents were replaced with digital and mechanical technology. Everyone can see the benefits of these new technologies. The value of handwritten communication in our life ...