Free File-Sharing Applications Have Failed the Enterprises

Free File-Sharing Applications Have Failed the Enterprises

Despite the efforts and growing concerns for security, corporations IT departments still face a growing problem with consumer-grade collaboration application their employees insist on using. CIOs face the problem each day on how to support productivity for their employees. More corporations now use mobile devices to increase their employee productivity and expand their geographic location. But, the first and foremost concern for corporations is security breaches as a result of consumer-grade file sharing by their employees.

6 Reasons Why Consumer-grade File Sharing Has Failed The Enterprise

1. IT departments have no control beyond their firewall

When mobile device users download, print, send an email attachment and forward documents beyond the confines of the enterprise firewall, then their IT department no longer has control. Consumer-grade file sharing solutions don’t include built-in, integrated rights management and don’t offer a level of control that enterprises require for their usage.

2. Security issues caused by dangerous default user settings

Employees find the appealing features of consumer-grade file sharing easy to use. However, this simple to use application often lulls users into a false sense of security when configuring the application. Consider the problem revealed in May 2014 by a basic Google AdWord campaign and how it uncovered unprotected and fully clickable URLs leading to users’ files stored on Dropbox and Box. When researching the problem it was discovered that the Users’ default security setting were set to “pubic” when they downloaded and configured their Dropbox and Box accounts.

3. Allowing employees to mix their business accounts with their pleasure accounts

Allowing your employees to have only one account that toggles between their personal files and your corporate files is a ticking time bomb. According to a Harris interactive survey where they interview more than 300 IT professional with senior-level executive titles had some disturbing answers. Of the interviewed, 88 percent said that allowing their users to have access to both their personal and business files sharing account from the same login poses major security threats to their enterprise. Also, 81 percent agreed that allowing user to have both their personal and business files share from the same file sharing product also poses a major risk to the enterprise.

4. Organizations that ignore industry compliance mandates

Organizations such as banking and financial, legal and life sciences institutes can’t allow their employees to use consumer-grade file sharing. These businesses must meet the rules of the Dodd-Frank, HIPAA, and Sarbanes Oxley for file sync and sharing solutions. One question these institutes ask before allowing any file sharing into their corporation is, “Is this solution audit ready? Are document trails and version access available?”

5. Corporations handing over customer data

After Edward Snowden, leaked how the Government cyber spies on us has left some enterprises and telecom mainstays, which include Google and Microsoft in an awkward position. Now the enterprises have to worry that some file sharing software leaves them vulnerable to Uncle Sam spying on them through American-built hardware and software. Now corporations maintain an enterprise-grade solution where they hold exclusive the customer-managed keys. This allows organizations to be in sole control of their data and their client’s information.

6. Consumer-grade file sharing tops the ‘enterprise least-wanted’ list

Enterprise IT security teams have created blacklists applications for the workplace. IT security department continues to fight the struggle between consumerization in the enterprise and their quest for data security. Before, Facebook, Twitter, and Angry Birds topped the corporation list of unsanctioned applications in the workplace. Today, however, it is SugarSync, Dropbox, Box, and other consumer-grade file-sharing tools that give IT security the most anxiety.

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