Are You Overlooking Digitally Vulnerable Areas in Your Business?
Throughout the world data breaches are becoming more common each year. Companies are now forced to spend more on their investigation, response, and notification when their confidential information is lost or stolen. According to the “Cost of Data Breach Study” companies now spend an average of 3.5 million in US dollars for a data breach, which is 15 percent higher than the last year.
Businesses today use a growing number of digital devices for their employees working in the office and out in the field. Corporations need to realize it is no longer sufficient to only secure their data stored on their networks. IT departments must take into consideration data stored on fax machines and routers contain vital information and must be securely destroyed to prevent the information from falling into the wrong hands.
Has Your Company Overlooked Digital Devices For Securely Destroying Your Data And Keeping Your Vital Information Safe?
1. Disposing and destroying old hard drives
Many companies discard their old hard drives that contain confidential and recoverable information for your company. The confidential information can end up in the wrong hands and cause serious negative financial consequences for your company. When your IT department removes old hard drive it comes with many risks involved. The removal process is time-consuming; removal process doesn’t comply with disposal laws and is prone to human error. The only way to protect your company is through complete physical destruction of the old hard drive. Companies need to use a hard drive destruction service that can safely destroy computer hard drives and uses a compliant recycling process. This eliminated the risk of data breaches to your company and your company stays compliant with state and federal disposal laws.
2. Destroying your company’s old copy machines
In offices today the digital copy machines not only copies documents but also prints, scans, faxes, and email documents. Inside the copy machine is a hard disk drive to manage all your jobs and workloads. The hard drive archives your data about the documents you process. Some documents copied contain sensitive information about your client’s Social Security numbers and other account information. Your IT departments must take steps in securing and protecting the data stored in your copy machines.
New features inside your copy machine allow for you to overwrite your hard drive to protect the sensitive data stored on the disk. When the disk is overwritten, not all the data is erased or overwritten with new information. Once your company changes copy machines have a certified vendor destroy the machine and the hard drive.
3. Securing your company’s fax machines
Having a fax machine sitting out in the open makes it easy for anyone in your office or visiting your office to have access to the documents. Normally companies use only one fax machine for their employees. This creates problems for tampered data or lost documents. Your company needs a corporate policy that controls the fax machine, forbids employees from leaving their documents unattended, and can securely erase the hard drive once a month. Once you change your fax machine contact a certified vendor to destroy the machine and the hard drive to protect your company from data breaches.
4. Securing your company’s routers from hackers
Wired or wireless routers not configured correctly pose security risks for your company. Hackers using the Internet gain access to your business through unsecure router connections. Once the hacker’s inside your router he can slow down your connection and gain access to your confidential documents. Secure your router with password protection and encrypt your connection to prevent outsiders from logging into your network. Also, disable or turn off the broadcasting setting on your router to prevent others from seeing your name. Additionally, immediately change the admin password on your router to prevent hackers from finding the factory default password.
5. Securing your company’s mobile devices
If your company allows BYOD policies for your employees you must guard against the potential risk of a stolen or missing mobile device. For network security include a training program for all your employees to address mobile liabilities, the use of free apps, and unsecure file sharing. Also, have your IT department set up a remote wipe for mobile devices that can remotely access the device and delete the data as soon as the device has been reported lost or stolen.